Student Travel
All students travelling internationally for university-related student travel abroad must complete applicable travel authorization, registration and preparation requirements before departure, which, is accomplished through either Owl Central or the Center for Global Engagement (dependent upon the type of university-related student tavel).
Review the steps below to prepare for your trip and understand additional requirements that may apply based on your destination or travel activities.
All employees traveling internationally on university-related business must initiate and submit a Spend Authorization in Workday, regardless of funding source or whether the trip involves university expenses.
During submission, provide complete and accurate information about the proposed trip, including your destination, travel dates, purpose of travel, and other requested details.
Before submitting
- Submit your request at least 30 days before your proposed departure date.
- Review the U.S. Department of State Travel Advisory for your destination.
- Review applicable university travel policies and destination restrictions.
- Allow additional processing time for higher-risk destinations.
The Spend Authorization initiates the university's international travel review and approval process. Submission does not constitute authorization to travel.
Level 1 or 2, Not an FCOC
Travel to destinations classified as USDOS Level 1 or 2 that are not designated FCOCs generally proceeds through the standard travel authorization process. Your request returns to you to complete required travel documentation.
Level 3 or 4, or Level 1 or 2 and an FCOC
Travel to these destinations requires additional review by the Global Travel Safety and Security Committee (GTSSC). The committee evaluates the proposed travel, including relevant safety and security considerations, and provides a recommendation to the designated university decision-maker.
If approved, the request continues through the established process. Additional requirements or conditions may apply based on the review outcome.
Important
Departmental approval or completion of the GTSSC review does not constitute final authorization to travel. All remaining requirements and approvals must be completed.
Global Travel Liability Waiver
Complete and upload the required university travel liability waiver acknowledging the applicable travel risks and responsibilities.
Smart Traveler Enrollment Program (STEP)
Enroll your trip through the U.S. Department of State's Smart Traveler Enrollment Program and upload proof of enrollment. STEP provides destination-related safety information and helps U.S. embassies and consulates communicate with enrolled travelers during emergencies.
International Travel Insurance Documentation
Complete the applicable insurance documentation requested 吃瓜网 Atlantic requires approved international emergency health/travelers' insurance for university-related international travel. Follow Global Travel Safety and Security instructions regarding any insurance documentation requested before approval.
Ensure all required documentation is accurate and complete before resubmitting your request.
Global Travel Safety and Security Review
Global Travel Safety and Security reviews the submitted documentation for completeness and verifies that applicable travel safety and security requirements have been addressed.
University Technology and Information Security
- Confirm university-owned devices meet applicable security requirements.
- Consult your local IT support team about international travel with university technology.
- Review restrictions involving research data, sensitive information, or equipment.
- Avoid connecting unknown USB devices or accessories.
- Secure devices throughout travel and promptly report loss or theft.
Travel Safety Preparation
Review destination-specific health, safety, and security information. Understand how to access emergency assistance abroad and retain copies of important travel, insurance, and emergency contact information.